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How it works

From a new team to the first swap

Setting up takes about as long as writing one week's schedule by hand. After that, most changes happen without you.

  1. Start your team

    Create an account and pick a starting point: café or restaurant, store, clinic or care team, or blank. Each one comes with the usual roles on the floor (manager on duty, keyholder, barista, cashier, nurse, front desk) and a few shift templates. Change any of it.

  2. Turn on two-step sign-in

    Owners, admins, managers and shift leads can change other people's schedules, so they sign in with a code from an authenticator app or with a passkey (Face ID, Touch ID, Windows Hello). Everyone else is encouraged to do the same.

  3. Set the coverage rules

    For each location or shift, say what has to be there: at least one manager on duty, one keyholder, two cashiers, someone with a current food handler card. Then choose what happens when a change would go below that: stop it, or send it to a manager.

  4. Invite people

    Share a code or a link, or send an invitation to an email address. Each invitation carries a role (staff, shift lead, manager, viewer, or one of your own) and expires on its own.

  5. Build and publish the week

    Add shifts from your templates or copy last week, then put people on them. Every assignment is checked the same way a swap is. When it looks right, publish. Everyone on it gets a notification, and their phone calendar picks it up.

  6. People trade under the rules

    Someone can swap with a coworker, offer a shift to one person or to anyone, drop one, pick up an open place, or ask for time off. EveShift checks the change right away. If it passes, it goes through (or to a manager, if you ask for that). If it doesn't, they see why and who could take it instead.

  7. Clock in, and approve hours

    If a location uses the clock, people punch in and out on their phone, even without signal. Managers review each pay period's timesheet (late, missed, edited punches), approve the hours and export them for payroll. Approved hours earn PTO and sick leave. Pay stays with each person.

  8. Calendars, both ways

    Each person can paste the link to their own calendar (Google, Outlook, Apple, or another job's scheduling app) and choose what the team sees: just "busy", event titles too, or nothing. And everyone gets a private link that puts their shifts in their phone's calendar.

Just you?

You don't need a team. Sign up, choose "Just my own schedule", and add your jobs: paste each one's calendar link from your employer's app, or type the shifts in. Clock in when your real time differs, and EveShift keeps your hours for each pay period and a private pay estimate. If your team joins EveShift later, you join it with an invitation code and your other jobs stay private.

What a check looks like

Every change gets one of three answers, in plain words. Heads-ups (overtime, short rest between a closing and the next opening, a minor working late) are shown next to the answer, and nobody is stopped by them.

The reasons name the people and the rule, so nobody has to ask the manager what went wrong.

Blocked. Here is why, and who could cover instead.
  • BlockedOpening Sat 6 AM–2 PM would be left without enough Manager on duty: Marcus Reed is the only Manager on duty on it, and Ivy Chen is not a Manager on duty.
  • Heads-upIvy Chen would work 49.5 h that week, over 40 h. Overtime pay usually applies.

Swaps that pass: Dana Wright, Closing Sat 2–9 PM.

What's ready and what's next

Ready today

  • Teams, invitations, six built-in roles and custom roles with a permission matrix
  • Passwords, authenticator codes, backup codes and passkeys
  • Locations, skills and certifications with expiry dates, shift templates
  • Coverage rules, swaps, offers, pickups, drops and time off, with approvals
  • Heads-ups for overtime, rest between shifts, advance notice and minors' hours
  • Calendar links in (busy only by default) and calendar feeds out
  • In-app notifications, email, and a full change history
  • Clock in and out that works offline, location check only at punch time, timesheets and hours export
  • Personal accounts with several jobs, hours per pay period and a private pay estimate
  • Labor rules by location address, PTO and sick-leave balances
  • Availability, open-shift alerts, shift notes, schedule views
  • English and Spanish

Next

  • Push notifications on the phone
  • Filling a week from availability in one click
  • Sign in with Google or Microsoft to read your calendar without a link
  • Text-message reminders
  • Sending approved hours straight to a payroll service

The first teams decide the order.

Want to set up your team?

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